Introduction: This is my story

This is how it all began; this is my story, my passion, and dedication to this beloved subject of Human Resource Information System, or commonly known as HRIS. I try to pour my whole heart into creating this blog.
The name that was given by my parents to me is Muhammad Khairuddin Bin Rosli. I was born in Johor Bahru at 27^th June 1991. Now I am a student who is taking a course of Bachelor of Science in Human Resource Development in Universiti Teknologi Malaysia.
Based on my knowledge, Human Resource Information System is software, or system designed to gives guide and assist the Human Resource Manager and employees.  Depends on how it is used, there are many ways to improve the performance in the organization as a whole. It also provides real data information for the organization. As an example, it can be used to store and collect information about the employees.  This system also helps to recognize employee performance in the organization.

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Summary

In this conclusion, based on what i have discussed about earlier , Web Based Employee Self Service, Information and Competitive Advantage, and also the Human Resource Recruiting and Staffing, is the subject that i have learned in the lecture with Dr.Roya. Thanks to her, i understand about the Human Resource Information System.

From the three topic i have explained, i elaborate it by my own understanding,I now know that Human Resource Information System affect almost all aspect of an organization. The organization will have to plan strategically. HRIS also has many benefits, which is to streamline the data, provide real time information, reduce cost and time. In my opinion, it is a huge loss for the organization, if they neglect the involvement with the technology. Nowadays, in the competitive, and global world, technology is crucial, to compete and meet market demands.

I hope in the future, i will be given the opportunities to use the HRIS system, as it is effective for both employee and the organization.

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Web Based Employee Self Service.

Assalammualaikum, Hi again! Now I will tell you about web based employee self service according to my understanding, based on what have been taught by Dr.Roya in the class. ESS involves the use of interactive technology by both employee and also management to receive information or update it for the benefits of organization. It also helps to streamline the data flow of information and helps to manage the organization. ESS also helps to collect personal information of employee, conduct transaction and others. Moreover, the workload for the human resource also can be reduced by using ESS.


In addition, the lecturer also mentions that, ESS provides the user with browser interface where they can deal with their own business without any difficulties. For example, the employee can apply for leave, check for internal job vacancies and others. The organization will have to understand how the system will benefit to employees and provide them with the real time information. ESS also has the function to maintain data which it can be applied with multiple access of technology. For example, Toyota Australia has improved the ESS function and provides the facility to access it in Electronic HR kiosk in the common meeting area. ESS also have been proven to be time saving.


The data in the ESS also should be clear and useful for the employee, where according to Ordonez (2002), ESS theme of delivering the information should be maintained to make sure employee can do their personal business with the right information. This will also help to eliminate confusion, and employee can access the system for information without emailing or making telephone call to the service centre. Moreover, ESS also plays a role of improving organization as a whole and according to Webster Buchanan (2002), the organization that use ESS stated that there are significant growth and they have best business practice.


ESS also has a lot of advantage for the organization, as it helps the administration to monitor their employee participation in the organization, speed up the information delivery, and ensure the personal information of employee is updated. The communication from the top to the down also becomes better, as the ESS provide a clear understanding about the information that was given by management. The employee also will feel satisfaction of handling the program by themselves, without the help of other people. Based on my explanation, I can say that I understand this topic.

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 Example of ESS system in the below diagram.

Reference :

1.Tatnall, A.,(2005), Web Portals:The New Gateway To Internet Information and Service, Idea Group Publishing, United States Of America.
2. Corpuz, C., R., (2006), Human Resource Management (Revised Edition), Rex Bookstore, Philipine.

Information and Competitive Advantage

Assalammualaikum and hello, in the lecture, Dr.Roya have stated about Human Resource Information System as an important system that can provide competitive advantages for the organization. HRIS is a tool that can be used to manage employees and process in the organization effectively. In this global world, technology is a must in order to compete with other organization. It is depending on how the organization makes use of the technology it has, or use the latest technology to meet market demand. If the technology used effectively, it can increase the performance of the organization as a whole. For example, Elf Atochem has made a wise choice of using Enterprise System for their organization, and it improve their customer relationship.


As we know, there are five competitive advantages that involve human resource information system. Cost leadership might involve the cost that has to be faced by the organization to produce their product and to manage the resources. The information system will help the organization to manage the resource and help them to identify which of the resources need to be used at the right time. A well planned organization with HRIS will achieve the advantage of low cost, and it can become the core advantage of the organization, because as the cost is low, they don’t have to charge high price to the customer but sometimes, they have to increase the price to meet the market demand.


Differentiation of strategy is also one of competitive advantage for the organization, as the different in product can create a good competition among the competitors. The HRIS can help the organization to identify the differentiation strategy that can be used to compete. In innovation of strategy, the HRIS system can help the innovation and ideas of employees to be used as an alternative for the management to make decision. In order for the organization to enter larger market, they must have growth strategies, so that they can apply the technology, in order to surpass their limit and achieve the organization goal even in the global market. Last but not least, the alliance strategy, involves making an alliance with the company that have benefit for the organization.

I have made use the knowledge that I received from Harvard Business Study and elaborated it in my understanding. After the case study, I have made use of the knowledge and achieved complete understanding on how the HRIS can affect the organization and give it competitive advantage.

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Reference :

1.Durai, P., ( 2010), Human Resource Management, Dorling Kindersley, India.
2.T.V. Bondarouk, H.J.M Ruel, J.C Looise, (2011), Electronic HRM in Theory and Practice, Emerald Group Publishing Limited ,UK.

Human Resource Recruiting and Staffing.

Hello everybody, today, I will tell you all about human resource recruiting and staffing, which is one of the key function for Human Resource Management. Recruitment is a process to find the right person, in the right place and right time.

From the lecture of Dr.Roya, i understand that, nowadays, it is easier for the organization to find better employee, with their expectation. There are many ways that can be used to recruit a new employee, where one of the ways that can be used is Electronic Recruitment. Electronic Recruitment can be done either using external or internal sources. The organization can post the job that needs the employment using the internet or intranet. There a large talent pool over the whole world that has diversity and different skills that might be needed by the organization. The applicants will not only include graduates, but also the people from other company, and others. According to Pearce and Tuten (2001), Internet is viewed as an important tool for recruitment in an organization. Moreover, Capelli (2001) also state that 90% of the companies in the United States use internet to recruit employees. This system also can be used to recruit the applicants from their own online website or other resources. For example, this technology can be applied through are job search engines, applicant tracking system and others.

Dr.Roya also stated that the advantage of the E-Recruitment can be seen from how it reduces the cost and time in the recruitment process. It also provides real time information, for the applicant and the human resources management. Furthermore, it will provide diversity and quality applicants to fulfill the organization needs. The applicant will just have to fill in the form in the organization web or other job searching web. They can fill in as many as form of job in any organization that they have interest.

In addition, the organization should have safety measures in E-recruitment. As we know, there are people that might cheat in order to get a job. For example, the applicants might use fake personal information. In the class, Dr.Roya have given us assignment to present about recruiting and staffing, advantage and disadvantage of online recruitment. Even my group was given the task to present in the class about technological issues that influence selection and solution that have been reached. After the assignment has been presented, i clearly understand about E-Recruitment in recruitment and staffing.   

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Reference :

1.  Joan E. Pynes, (2009), Human Resource Management For Public And Non-Profit Organization;A Strategic Approach, Jossey-Bass, San Francisco.

2. Hopkins, B. and Markham, J., (2003), E-Hr: Using Intranets to Improve the Effectiveness of Your People, Gower Publishing Limited, USA.